The board met with Ultimate Property on January 31 and discussed the following...
#1. The Special Resolution for the windows and doors has passed for Phase 2 with 87% of the owners retuning their completed letters to approve the resolution. Phase 1 still needs 5 additional owners to submit their signed letters for the resoultion to pass. Memebers of the board will be calling the owners that have not submitted their letters in Phase 1 to set up a time to visit them to discuss the resolution in more detail.
#2. The board has detemined the specs for replacing the exisiting decks in Phase 1 and will be making the final decision on which vendor we will use when we receive the final quotes at the next board meeting.
#3. The board ordered an extensive reveiw of the roofs and from the review there was a list of regular maintenence repairs that needed attention, all the roof repairs throughout Phase 1 & 2 have been completed.
#4. The board has approved a new insurance provider, BKI Insurance Inc. After an extensive review between BKI, Co-operators and Jones Brown it was clear BKI had the complete coverage we need at a price that suited the budget in Phase 1 & 2. The board is happy to report both Phases are saving a significant amount of money on insurance without having to sacrifice complete coverage.
#5. The board has approved to extend the Lanscaping and Snow removal contract with Longview. Longivew is framiliar with our property and the contract is within the budget set in Phase 1 & 2. Longview has gone above and beyond for us filling holes, removing random garbage etc. so the board is confident they will maintain a high standard of work in 2008/09.
#6. The board will begin to draft specs for the windows and doors and will continue to discuss and approve a set of guildelines oweners will follow when replacing windows and doors. This is an agenda item for the next board meeting so keep you eye open on the Blog for more details.
If you have any questions of comments on this information please contact Betty at Ultimate Property and she will be glad to answer any questions or address any concerns.
Thank you,
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1 comment:
Last year we were told that aerating was only done every two years. It was not done last year. Will the common property be aerated this spring?
Also, will the tree problems be looked at this year as we were told they were infested with a disease causing the tips to turn brown?
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